Finance and Operations Manager

The Fremantle Foundation, through the generosity of our donors, has been helping support and strengthen
the Fremantle and broader WA community since 2010.
By working with our donors and supporters we are building a community endowment that provides grants to
local and grassroots charities to help tackle the current and future needs of our community.
We provide leadership on key community issues and help individuals, families, businesses, and groups to
establish charitable funds to support causes they care about.

Position Summary
The Finance and Operations Manager is a part-time employee and reports to the Executive Director. This is
a newly restructured position, on a team of four. The Finance and Operations Manager is responsible for
managing financial and operational systems, processes, administration, and internal controls in support of
the organisation’s mission. The position’s primary goal is to ensure the day-to-day business and financial
operations of the organization run effectively and efficiently.

Reporting Relationship: Executive Officer (EO)

Employment Type
Part-time position 0.4 – 0.6 FTE, (15.2 – 22.8 hours per week), based on availability. This position is based at
Fremantle Foundation’s office at 92 Adelaide St, Fremantle WA 6160. Fremantle Foundation encourages a
healthy work-life balance for its entire team. We have a flexible approach to work and can accommodate a
mix of working from home and in the office.

Compensation and Benefits
$95,000 to $105,000 per annum (pro-rata), plus superannuation, free parking and monthly phone allowance.

Responsibilities by Function
Internal Operations & Administration

• Manage internal office systems: computers, cloud-based email & file management system,
  CRM and database systems, Financial Software, physical mail
• Act as primary liaison with all vendors (i.e. subscriptions, insurance brokers, etc)
• Support EO with new hire paperwork where relevant
• Maintain vendor relations and seek out cost-effective and values aligned alternatives where relevant
• Drive organizational initiatives that contribute to long-term operational excellence
• Maintain archival and administrative files, equipment & supplies inventory, and office supplies

Business & Finance Operations
Bookkeeping and Accounting

• Maintain and manage all accounts payable/receivable transactions, controls, and accounting
  procedures, producing reports as requested
• Manage end-to-end payroll processing
• Oversee changes to employment contracts and new employee’s contracts and terminations
• Manage the preparation of all State and Federal tax obligations including PAYG tax, Payroll
  tax and Superannuation Guarantee contributions
• Review and approve all payroll payments
• Provide advice and education to employees in relation to pay issues, award changes, new
  policies etc
• Resolve payroll enquiries in a professional manner
• Approve filing and archiving of payroll information
• Provide EO with documentation needed to produce monthly financial statements, where
  needed
• Reconcile monthly financial activity working closely with the EO
• Keep financial files organized, up-to-date, and accessible for treasurer, auditor, etc.
• Stay up to date on best practices to recommend and implement improvements to systems

Finances

• Generate quarterly financial and cash flow reports for the Board, and review monthly financial
  reports prepared by EO
• Develop, implement and monitor appropriate financial systems, procedures and internal controls
  to support efficient and effective operations
• Support the development of annual organisational budget with EO
• Monitor cash flow and bank transfer needs with EO oversight
• Support the EO around budgeting, spending, reporting and financial accountability
• Prepare annual audit materials, with the support of the Treasurer & EO

Job Duties may include other tasks as appropriate

Required Qualifications and Qualities

• Relevant qualifications & experience in accounting, bookkeeping, or related area
• Demonstrable financial management experience — demonstrated initiative and ability to create and
  execute a plan that meets goals & objectives, devise and implement systems, and evaluate and
  improve based on feedback
• Detailed oriented, systems thinker with a passion for spreadsheets, organisational systems, and data
  integrity
• Excellent computer skills with proficiency in Microsoft Excel, and database systems

Preferred Qualifications and Qualities

• Understanding of payroll compliance
• Comprehensive knowledge of Modern Awards and other state and industry legislation
• Knowledge of general payroll practices, procedures, operations and legislation
• Problem-solving skills
• Excellent written and verbal communication skills
• Meticulous attention to detail and accuracy
• Honesty, integrity and discretion
• Ability to work autonomously and as part of the broader team
• Ability to identify and solve issues
• Excellent customer service and interpersonal skills with the ability to build rapport
• Advanced computer software skills, Word and Excel and other accounting/payroll packages
• Experience in office management, human resources, and/or related administration
• Knowledge of tax and other compliance implications of charitable status
• Strong interpersonal communication skills, including active listening, receiving and giving feedback,
  and communicating across teams
• Open to direction and collaborative work style and commitment to get the job done
• Ability to learn quickly, take initiative, effectively solve problems, and work well under pressure

To Apply:
Please submit your cover letter and resume in PDF format to [email protected]
Priority will be given to applications received by Jul 30, 2024. The target start date is mid August.